A few decades ago, tracking mileage in business was all about the use of scrap papers, notebooks, or funny enough, napkins from fast food joints. In one way or another, you must have done this once in your lifetime. You would then calculate the math and determine the difference between your start and end points. However, the rise in technology has been our redemption, with the invention of apps that can perform the whole tracking process, perform reports and much more. The following are some concrete reasons why you need to use mileage tracking, fleet and expense application in your business.
Mobile Device Enabled
Instead of bulky laptops for every employee, you can have a mobile application installed on their smartphones or even tablets to help track mileage. Most apps connect and sync with a Bluetooth device to automatically record mileage once the vehicle takes off. Additionally, users can be able to determine their location using a GPS function built in the app. The sync feature allows sharing information with web services straight from your phone.
Linked to Accounting Software
You will have an easy time dealing with the accounting problems that require you to be continually inputting data in accounting spreadsheets. You can use the app and upload the required mileage data directly into accounting software. By doing so, your employees can be quickly reimbursed. You can also have the ability to use the app to directly upload small expenses such as parking receipts and so forth.
Helps Create IRS Compliant Reports
Applications such as mileage tracker by everlance help you create IRS compliant reports. It is mandatory for all drivers to retain the receipt for businesses or expenses that go above $75 according to IRS regulations. When you have a mileage tracking app, you can easily take a picture of your receipts and have them uploaded for safekeeping in the cloud. Such applications with these capabilities can assist one to be exempted from many cases. Most companies dealing with local service delivery rely mostly on these mileage tracking applications to track business expenses, vehicle expenses, insurance, maintenance and much more.
Tracking Your Fleet Whereabouts
You can use a tracking app to determine the location of every vehicle in your fleet. Whether you have few trucks or a large fleet, this app can assist you to track them to their exact positions. The apps are designed to operate in real-time and help you understand the whereabouts of your drivers with ease. Additionally, the app can have social media handles such as Facebook, Twitter and Google maps to share their trips.
Time and Money Saver
Having a tracking app that can keep a record of repairs or maintenance of your fleet can help save more money by removing redundancy and confusions of required repairs. This way, you can be able to alleviate costly repairs that could as well have been prevented if scheduled maintenance could have been performed. Additionally, by comparing costs from details provided by the tracking app, you can save even more. Good apps can help you compare and contrast gas mileage and fuel costs for the entire fleet.